More mailbox info

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A homeowner requested to see all documents pertaining to the purchase and installation of our new locking mailboxes.  All processes and documents have been vetted by the HOA attorney, who found no problems.

This is a spreadsheet put together by the mailbox committee with Q&A.
Avondale Glen Mailbox Q & A

These are the estimates.
AG Mailbox quotes

This is the email and reply about beginning work.
Email re beginning mailbox work

Additionally, there were numerous conversations with the contractor and the postmaster to make sure everything was done correctly and on schedule.

The new mailboxes are covered under our HOA insurance policy and there is a line item in the budget for maintenance as needed.

Can you help?

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Our secretary is moving and we need someone to finish out the last few months of the term.  The secretary is responsible for taking meeting minutes and keeping them in order, getting mail from the PO box and keeping the membership list updated.  If you are interested in helping out, please email president Justin Foley at avondaleglenpresident@gmail.com Thank you!

Mailbox Concerns

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The board meeting minutes from 4-2-2015 that are posted on the HOA website include the quote with the breakdown of installation costs.  The invoice looks exactly the same except it says invoice instead of quote.  You are welcome to set up an appointment with the treasurer to view that piece of paper.
https://avondaleglen.com/meeting-minutes/

The contractor’s concrete and installation work has a 1 year warranty.
http://harringtonmailbox.com/frequently-asked-questions.html

The mailboxes have a 5 year warranty.

To address the other list of concerns:

The mailboxes were installed by a licensed contractor who has been in business for 16 years.  Additionally, the postmaster found no problems with the installation.  The contractor is returning next week for finishing touches and final inspection.  There are 49 homes and 4 mailbox stands.  There are exactly the amount of mailboxes as there are physical addresses, and yes, all 4 stands are not identical because of the odd number of homes.  The post office determined which CBUs were installed where, and who gets which box.  The HOA board members had no input into that process.  The mailbox committee contacted multiple companies to solicit quotes, and this was the only mailbox contractor willing to take on our small project in Kitsap County.  The board members elected not to act as the general contractor so that we could have a single point of contact for the work.  The 2015 budget includes a line for mailbox maintenance, should anything arise, and it is our intention to continue that into the following years.  The insurance policy covers HOA property and is being updated to specifically address the mailboxes.

If there are further questions, please contact the board directly.  Thank you.

Justin Foley,
HOA President

Mailbox Update

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The postmaster himself came and installed the locks this morning and said the mail carrier would be out later today to deliver.  Yea!  Second, the contractor will be back Tuesday to do the finishing work (trimming bolts, grouting the bases).  So we are ALMOST to the finish line.  Please see previous post about collecting keys, if you haven’t had a chance to do that yet.  Thank you so much for your patience during this process and all of the positive feedback about how great the new boxes look.  It makes all the hard work worth it.

Locking Mailboxes are in! Need your keys?

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Mail service resumes Friday 5/22! The PO is coming Friday morning to install their locks and then the boxes will be ready to go. If you didn’t pick up your keys tonight you’ll have another chance Saturday morning from 9-11, house number 2650. If that time doesn’t work for you, please email avondaleglensecretary@gmail.com to make arrangements for pick up. Thank you!!

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Locking Mailboxes are Coming!

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Just a reminder that work to remove the old mailboxes begins this Thursday, May 14th.  Letters were mailed last week with more details and here is a pdf of the same information:  Mailbox Replacement

It will be SO NICE to have the security of the locking boxes, as well as the finished sidewalk and clean look of the new CBUs!

Board Meeting 5/19/15

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There will be a board meeting Tuesday, May 19th at 7:00 pm at the president’s house, 2711.  On the agenda is a report from the scheduling committee.  As always, observers are welcome but childcare is NOT provided.  Thanks!

Board Meeting 4/2/15

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There will be a short board meeting Thursday, April 2 at 7:30 pm at the president’s house, 2711.  On the agenda is a report from the mailbox committee and a vote on options presented.  As always, observers are welcome but childcare is NOT provided.  Thanks!

Spring has Sprung!

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With all the sunny weather we are having, no doubt you are inspired to get out and work on your yard and house!  This is a friendly reminder that all big projects need to be approved by our ACC before you begin.  Please see our ACC Policies page for the most up-to-date info.  Planting new flowers?  Not a big project.  Painting your home?  Big project!  When in doubt, just email our friendly ACC chair, Sheri, and she will be happy to assist you, avondaleglenacc@gmail.com
Thanks and enjoy all the sun!!

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